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Custom SMTP Server

Under Settings → Email you configure which server mediaConsent uses to send emails to your guests (signed consent PDF, gallery invitations, revocation confirmations).

System delivery (default)​

Without any custom configuration, mediaConsent sends emails via the system SMTP. This works out of the box, but the sender appears as a mediaConsent system address.

Custom SMTP server (Pro)​

:::info Pro feature Custom SMTP delivery is part of the Pro plan — see Plan & Billing. :::

Enable the "Use custom SMTP server" toggle to send emails through your own mail server (e.g. to use your own sender domain). The following fields are required:

  • SMTP host (e.g. smtp.gmail.com)
  • SMTP port — 587 (STARTTLS), 465 (SSL/TLS), or 25
  • Username
  • Password — stored encrypted; when editing again, the field stays empty until you enter a new password
  • Sender name (default: "mediaConsent") and sender email
  • Reply-to address (optional) — a different reply-to address

As long as no custom SMTP is verified, the system SMTP is used automatically as a fallback, so email delivery isn't interrupted.

Subject template​

The email subject can be freely customized, including the placeholder {{event_name}}. Default: Your consent for media usage – {{event_name}}.

Testing the connection​

After saving, you can send a test email to any address in the "Test connection" section. On success, the SMTP configuration is marked as verified (with a timestamp), and a green "Verified" badge appears next to the toggle. The test button is disabled while there are unsaved changes — save first.