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Reference Photos

In the last step of the kiosk portal (signature), guests can optionally upload a reference photo — either directly via camera or from the device's photo library (JPEG, PNG, or WebP).

What is the photo for?​

The purpose depends on the guest's decision:

  • On consent: the photo helps you recognize or match the person in later event footage.
  • On refusal: the photo helps your staff visually recognize the person, so they are deliberately not photographed or are removed from footage.

The upload is always optional — guests can complete the consent flow without a photo.

Once a photo has been selected, the guest must additionally agree to storing it via a separate checkbox. Without that checkbox, the image is not submitted. The photo can be removed again at any time before final submission.

Where do you find the photos?​

All reference photos uploaded for an event appear in the event gallery (Event → Gallery) as a searchable grid, filterable by consent/refusal. A click opens the photo in full view with the person's name and status. If a photo is missing (no upload, or no consent to store it), a placeholder is shown instead.

From the gallery you can also share photos with external people — see Gallery Shares.

Data protection​

Reference photos are personal data and are subject to the same retention rules as the rest of the consent data — they are deleted as part of automatic anonymization (see Managing Consents).